Your office space is no different to your living space at home and should be an inviting place to be. This promotes productivity and a professional image to clients and other visitors. If your office has got out of control, here are some simple ways to rein it in and to get everything in order.
Filing and archiving
If your paperwork has taken over your office, you need to get it under control. The best way to do this is to have dedicated files for everything. You also need to allocate time each day or at the end of each work week to do your filing. As many business documents (particularly those relating to tax) need to be stored for a certain number of years, you may be drowning in things that you’re not using on a regular basis. If this is the case, go out and buy yourself some cardboard archive boxes and get packing. Look into renting some space at a local self storage facility where you can store your archived information off-site. Self storage companies – such as Fort Knox Storage – give you seven day access to your items and offer 24 hour security.
Office organisers and furniture
If you have a lot of books, folders, stationery and general office supplies, you might need to invest in some additional office furniture such as storage cupboards and floor to ceiling bookcases. Look into modular storage systems that can be added to and modified as and when you need it. Take a look at some online catalogues of office and stationery suppliers for inspiration and ideas of how to better organisation your workspace. There are loads of small storage products that can help you to better organise your desktop, drawers and bookcases so that everything in your office has a dedicated storage area. This helps you to operate more efficiently as you don’t waste time looking for things. A tidy and organised office is also more conducive to being productive and getting on with daily priorities.
Having the best office filing and storage solutions only work if you actually use them! As part of your daily work routine, dedicate 10 to 15 minute minutes to file and clean up. Put it into your work calendar and set reminders on your computer or phone so you build it into your daily schedule. By doing this, it will become a habit and something that you ‘just do’ each and every day you’re at work.
Hire some help
Perhaps your book-keeping is getting on top on you and impacting the day-to-day running of your business? If this is the case, maybe it’s time to hire a book-keeper. Many book-keepers work from home and you’ll be surprised at how many there are in your local area. You may also be pleasantly surprised at their rates, so make some enquiries and strongly consider outsourcing this side of your business.
A clean and tidy office is a far more pleasant place to work and a sure-fire way to boost your productivity. If your office is looking messy and unorganised, it’s time to shape up and get it sorted. You’ll be amazed at the positive impact it has on you and your business.