Running a business, big or small, is an expensive process. No business owner can deny that many times during the day when they want to be thinking of new ways to expand their business, they are simply trying to figure out how all of their bills for office expenses will be paid.
Though office expenses are a huge burden to any business, there are a lot of ways that any business owner can lower them every month. Here are twelve ways to reduce office expenses.
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Get smarter about energy use
A lot of energy is used in a normal office every day. Every business owner should find ways to reduce energy use, doing everything from using power-saving screen savers on computers to lowering the heating or cooling by a couple degrees.
Reduce paper use
Paper is still a very common element in everyday offices. However, there are a lot of ways paper use can be reduced or even eliminated by using instead online versions, like cloud storage instead of paper files.
Lighting is another office essential that can be easily reduced. Instead of turning out all the lights, office managers can replace old lightbulbs with a similar, energy-efficient version. Using more natural light is also good for energy conservation and employee morale.
Evaluate insurance costs
Insurance is often an expense that many businesses forget about over time. Insurance prices should be regularly evaluated to make sure the business is paying only for what they really need at the time.
Build a better office
Many businesses use old office spaces or inexpensively built spaces. Thought these options may be good for saving upfront costs, they can be a drain on heating and cooling costs. Upping the insulation of the building itself can help save money every month.
Try out some interns
Interns are a great way to save money for a number of reasons. First, they are inexpensive employees. Secondly, businesses will be able to train them to their preferences to make future hiring that much easier without having to look outside the business.
Utilize business discounts
There are business discounts for almost any office item a person could need. Additionally, there are a lot more options today for business credit cards that offer discounts and rewards for every use.
Try a virtual office
In today’s technologically savvy world, there is not always a need to have employees working in the office. Using a virtual office can allow businesses to send some employees home or even eliminate their office space entirely.
Review day-to-day processes
Every business will have a certain routine that they follow throughout the majority of each day. Periodically, office managers should review this process to see if there are any changes that could be made to save money.
Pay bills on time
This may sound obvious, but there are still a lot of businesses who waste a lot of money every year on past due fees for their monthly bills. Paying on time is a great way to improve credit and eliminate that expense.
Reduce business travel
Again, with new technology, traveling for business has become a thing of the past. try a video conference instead.